Material Management Specialist

Job Summary:

Under indirect supervision, has been cross trained to perform a variety of materiel management functions such as: maintaining inventory availability based upon consumption/stat demand needs of the customer; documenting and tracking product usage, orders, delivery cycles; inspecting/validating that the correct items have been received and are the appropriate item for the use; delivering stock and non-stock items; storing products, coordinating product returns; sorting mail, operating materiel handling equipment. May operate fork lift, post US Mail, and/or perform inventory analysis using Materials Management System (MMS). May be required to use personal vehicle to transport self between facilities.

Essential Responsibilities:

• Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
• Inventories supply areas.
• Prepares written documentation or transmits replenishment needs.
• Changes inventory levels based upon data, customer input and knowledge of inventory supply and lead time for replenishment.
• May perform inventory analysis.
• Delivers supplies, linen, medical records, mail, pharmaceuticals, lab specimens, radiology films, hazardous materials and other items to customers according to prescribed routes and STAT customer needs, within specified time frames.
• Responds to customer needs and requests for stock and non-stock supplies.
• Determines if standard stock/formulary item can meet request and achieves understanding of customer need if it cannot.
• Verifies accuracy of stock/part number, unit of issue, quantity, and time supply required.
• Completes and corrects recharge and order processing documents as needed.
• Rotates and restocks supply shelves, checking for and removing outdated supplies.
• Maintains organized, clean and labeled supply areas.
• Completes documents to adjust/reorganize inventory as required.
• Receives deliveries, may assist in unloading trucks.
• Inspects delivery for damage, quality, verifies accuracy, quantity, and ensures items received meet order specifications.
• Maintains delivery records.
• Responds appropriately to customer inquires regarding Logistics Services support.
• May research request using telephone and/or computer methods.
• Assists customers with return order or repair process.
• Ensures adequate documentation, packaging needs, and arranges shipping/ transportation.
• Sorts mail and other items to ensure efficient and timely distribution.
• May post US Mail.
• Operates equipment for lifting and transporting supplies such as pallet jacks (manual and electric), hand trucks, and flat bed carts following established safety procedures.
• May operate fork lift.
• KP Service Standards: Follows LMPs ABCs: Takes Initiative: Positive first impression, ask how you can help and give information Take Responsibility: Solve problems, resolve conflict, assume ownership Take Care: Protect confidentiality, show respect, value differences, and show empathy Take Pride: Neat work area, low noise, be professional, support your team and KP.
• Performs other duties as assigned.

Basic Qualifications:

Experience

• Six (6) months experience in a similar position required.

Education

• N/A

License, Certification, Registration

• Driver's License (in location where applicable)

Additional Requirements:

• Must pass basic math test and type15 wpm (Must successfully complete all testing prior to or within posting period).


• Ability to maintain effective customer relations.


• Good written and oral communication skills.


• Ability to work at multiple sites and transport self between facilities.


• Ability to lift 50 pounds.


• DMV printout if utilizing equipment requiring licensure.

Preferred Qualifications:

• Experience in a medical products environment.

Notes:

• Hours and shifts will vary based on operational needs.


• May work weekends and float to all MOBs and all hospital medical centers.