Accounts Payable Supervisor, Full Time (35-40 Hours) Exempt, West Coast District Office, National Ci

Organization

Job Summary: Provides work direction to a group of associates engaged in performing various accounts payable functions which include auditing invoices entering invoices in NEXPIMS or Lawson Paying expenses filing sorting mail or preparing statistical reports.

Duties and Responsibilities:

• Reviews the IM200 and IM280 weekly to identify problem vendors. Determine if there are problems and work with the appropriate associate to resolve the payment or aging issue.
• Hold individual meetings with each direct report on a weekly basis. Meetings include but are not limited to a review of each associate s aging and a discussion on how to clear problems. Associates are encouraged to bring up concerns regarding general A P processes or procedures.
• Assists associates with the resolution of difficult vendor issues.
• Communicates with Corporate Buyers Vendors or Exchanges on pricing receiving or payment issues. Insures all issues are cleared in a timely manner.
• Supervisors are responsible for maintaining a high level of customer service to all individuals interacting with the CAC
• This includes timely responses to email phone calls or other general correspondence.
• Validates the accuracy of data moving through NEXCOM s various systems i.e. RGR s matching with PO s and correct receiving amounts moving into NEXPIMS.
• When requested provides technical support and training at the CAC for supported exchanges.
• Approves and clears invoices or items off the accrual based on WCCAC policies and procedures.
• Prepares preliminary WPR s for the Accounts Payable Managers review and signature.
• Position reports to the Accounts Payable Manager.
• Performs other related duties as assigned

GENERAL EXPERIENCE 3 years of responsible experience in administrative professional technical investigative or other responsible work that provided experience in analyzing problems to identify significant factors gather pertinent data and recognize solutions.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE One year of academic study above the high school level may be substituted for nine months of experience up to a maximum of a 4 year bachelor s degree for 3 years of general experience.

AND SPECIALIZED EXPERIENCE 1 year of experience that provided a broad knowledge of the principles theories techniques and methods of accounting experience organizing analyzing interpreting and evaluating financial data or reported operating results experience that required the understanding of the total accounting function and supervisory or leader experience of human resources or similar work that demonstrated the knowledge and abilities require of managing an accounting area.

Schedule

Unposting Date