UCSD Layoff from Career Appointment: Apply by 11/28/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/11/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
The Division of Graduate Education and Postdoctoral Affairs (GEPA) is the central resource for all matters related to graduate education and postdoctoral affairs at UC San Diego. Our team is there at every step in a scholar’s journey, helping them navigate their path from admission to graduation to the training environment and beyond. Working in collaboration with faculty, staff, and students across campus, GEPA guides today’s scholars on their upward trajectory to becoming tomorrow’s leaders.
The Financial Services Analyst is responsible for a variety of fiscal and budgetary functions for the Division of Graduate Education and Postdoctoral Affairs (GEPA), providing support across the Student Affairs unit, Academic Affairs unit, and Postdoctoral Scholar Affairs Office. The duties include the graduate student intern hiring and onboarding functions for GEPA, the reconciliation of a large volume of travel, procurement, expense, and event transactions, and budget preparation and monitoring. As the primary financial administrator within GEPA and a liaison to the Academic Affairs Business Office (AABO), the Financial Services Analyst prepares a variety of financial reports for GEPA leadership and assists the AABO in the annual fiscal close. Provides fiscal support for a number of signature GEPA events and campus Program Reviews. Administers the SHORE (Student Housing Opportunity for Recruitment Enhancement) housing program for admitted graduate students. Analyzes internal policies, procedures, and controls, and makes recommendations for improvements. Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.
This position has recently been accreted by CX union and will be a part of that union moving forward.
- Please submit a cover letter for a complete application.
QUALIFICATIONS
- Demonstrated experience in principles and practices of fund accounting, cost analysis, and budget projection with strong knowledge of policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, travel, and other fiscal matters. Working knowledge of financial processes, policies and procedures.
- Knowledge of and experience in processing complex travel, budget and fiscal accounting, purchasing, pay authorizations, expense and fund transfer transactions using online financial systems (OFC, Concur, ISIS, TritonLink, and others preferred). Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
- Proficiency in the use of spreadsheet and database software. Excellent recordkeeping skills, including the ability to design and maintain extensive database information and keep accurate, orderly files, and records.
- Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
- Ability to function effectively as a member of a team.
- Ability to adapt to changing priorities.
PREFERRED:
- Experience working in the educational environment of a major research university with knowledge of graduate education.
SPECIAL CONDITIONS
- Background check required.
Pay Transparency Act
Annual Full Pay Range: $58,600 - $100,800 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $28.07 - $48.28
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
SUMMARY
Payroll Title: FINANCIAL SVC ANL 2
Department: GRAD ED AND POSTDOC AFFAIRS
Hiring Pay Scale $31.00 - $34.00 / Hour
Worksite: Hybrid
Appointment Type: Career
Appointment Percent: 100%
Union: Uncovered
Total Openings: 1
Work Schedule: 8 hrs/day, Mon-Fri