Anesthesiology System Clerk

Job Summary:

Provides secretarial support to department administrators and chief; sets up and/or modifies computer software to meet the needs of departmental reports and projects; performs data entry into computer; completes payroll time sheets by abstracting time worked from time cards for CRNAs and anesthesiology, and performs other related functions.

Essential Responsibilities:

• Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
• Provides secretarial support to departmental administrators/chief, including typing correspondence, forms, reports, disciplinary actions; opens and sorts mail; schedules appointments; answers phone, takes and relays messages; sets up and maintains department files; performs Xeroxing.
• Sets up and/or modifies computer software to meet the needs of departmental reports and projects. Performs data entry into computer.
• Completes payroll time sheets by abstracting time worked from time cards for CRNAs and anesthesiology.
• Prepares FTE reports for administration.
• Sets up and updates attendance records for CRNAs.
• Takes and types minutes of departmental meetings.
• Obtains, calculates and maintains statistical information, as requested.
• Assists administrator by calling job applicants, making appointments for interviews; providing general information as needed.
• Sets up educational meetings; corresponds with speakers and sales representatives.
• Orders supplies as necessary; secures data from vendors and follows up with orders.
• Maintains accurate documentation and servicing of anesthesia machines and Waste Gas Survey.
• Assigns clerical duties to Anesthesia Clerk as necessary.
• Assume other activities and responsibilities from time to time as directed.

Basic Qualifications:

Experience

• Two (2) years secretarial experience, filing, computer, customizing computer programs required.


• IBM Computer skills with Word, Lotus, dBase, Medical Terminology or one (1) - two (2) years hospital clerical experience.


• Verbal and written skills required.


• Basic mathematical skills required.


• Type 45 wpm.


• May require travel between facilities.


• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

• N/A

License, Certification, Registration

• N/A