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Department Clerk - On-Call/Variable

Kaiser Permanente | San Diego, CA

Posted Date 11/19/2024
Description

Job Summary:


Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require.


Essential Responsibilities:


This description is for recruitment posting purposes only. It has not received full HR review and approval.
- Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
- Completes physician payroll from physicians master schedule & CARE information containing positive time report
- Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures
- Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments
- Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members
- May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status
- Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current
- Responsible for ensuring adequate medical & office supplies are available in the department
- Responds to & resolves issues as appropriate in the absence of senior
- Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences
- Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary
- Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis
- Picks up & delivers checks for distribution to appropriate locations
- Operates computer, word processor w/ existing programs & assists in developing new programs
- Establishes & maintains employee & per diem physicians folders
- Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets
- Prepares a departmental FTE budget report from total hours worked
- KP Service Standards: Follows LMPs ABCs
- Takes Initiative: Positive first impression, ask how you can help & give information
- Take Responsibility: Solve problems, resolve conflict, assume ownership
- Take Care: Protect confidentiality, show respect, value differences & show empathy
- Take Pride: Neat work area, low noise, be professional, support your team & KP
- Performs special projects & other duties as required
- Assume other activities & responsibilities from time to time as directed

Basic Qualifications:

Experience

• Two (2) years experience in a medical setting
• Must complete & successfully pass Basic Computer Literacy Test
• Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing.

Education


  • N/A


License, Certification, Registration


  • N/A


Additional Requirements:


  • N/A


Preferred Qualifications:


  • N/A



Notes:

• Hours will vary between 5:00am - 9:00pm.

• On-Call 8 hour shift position.

• May be required to work every weekend.

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